Publication Ethics


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Publication Ethics: Rules and Policies:

Plagiarism and Similarity Rates

Similarity Rate in ZamenPub Journals:

The similarity score shows the percentage of plagiarized content in a research paper. We examine all our submitted manuscripts using "iThenticate" that matches sources in the Turnitin databases.

Responsibility of Authors for checking any similarity before submission:

The authors should ensure that they have written entirely original works, and if the authors have used the work and/or words of others, that this has been appropriately cited or quoted.

Role of Reviewers indetecting the similarities in a manuscript:

We recommend reviewers in the peer review process to completely check and control the similarities and guide authors to avoid similarities with other published materials. It is the most important of reviewers and associate editors to check the files based on the screening done by publisher.

Human Rights

The cover letter must include a statement declaring the study complies with the current ethical considerations. Authors reporting the experimental studies on human subjects must include a statement of assurance in the Materials and Methods section of the manuscript that:

  1. The informed consent was obtained from each participant included in the study,

  2. The study protocol is consistent with the ethical guidelines of the 1975 Declaration of Helsinki as reflected in a prior approval by the institution's human research committee.

Every experimental or clinical study may raise controversial ethical issues (e.g., Institutional Ethical Approval to study on animal or human subjects). Thus, the journal editorial board expects all authors, reviewers, and editors to consider the COPEICMJE and Equator Network’s reporting guidelines in medical ethics plus the scientific writing. If any, authors should state related declaration(s), otherwise, the following sentence should be given: “None be declared”.

Animal Rights

Principles:

  • In the studies using animal experimentation, assurance must be provided that all animals received humane care according to the criteria outlined in the "Guide for the Care and Use of Laboratory Animals" prepared by the National Academy of Sciences and published by the National Institutes of Health (NIH publication 86-23 revised 1985). 

  • When conducting research on animals we commit to the Basel Declaration which shows outlines fundamental as well as ethical guidelines at the International Council for Laboratory Animal Science (ICLAS).

  • Writing an ethical approval code for all of our submissions including those with animal experiences is REQUIRED during submission. Otherwise, we have to "Fast Reject" those submissions in the early screening step.

  • During "Submission", the author must fill the ethical approval code.

Ethical Approval Code

To publish an article in a research journal, the author(s) are requested to get the ethical permission from their institute. In this permission, the authors will agree upon standard ethical behavior.

  • "Ethical Approval Code" is required for all studies on people, medical records, and human samples.

  • This code must be linked to a webpage showing the details of approval.

  • The code must be approved by the authors' local authorities. For example, the national center of ethics or ethics department of universities.

Republishing Policy

ZamenPub explicitly instructs authors not to submit papers or variations of papers that have already been published elsewhere even in other languages than English. Especially, those articles which are published in local journals (in local languages) are not permitted to be submitted in the journal.

Privacy Policy: General Data Protection Regulation (GDPR) Compliance

ZamenPub perceives the significance of shielding the individual data gathered from clients in the activity of its services and finding a way to keep up the security, honesty, and protection of any data as per this Privacy Policy. By submitting your data to one of our journals you consent to the practices depicted in this approach. This Privacy Policy portrays how ZamenPub gathers and uses the individual data you give to us. It likewise describes the decisions accessible to you in regards to our utilization of your own data and how you can access and refresh this data.

General Data Protection Regulation:

We comprehend the significance of ensuring any personal data that we gather from our authors, reviewers, editors, and any person who draws in with our products and services.​​​ ZamenPub is focused on conveying a compelling and customized research and learning background grounded on the dependable information protection and security rehearses. To agree with appropriate security laws, and with the General Data Protection Regulation (GDPR) becoming effective from 25 May 2018, we have found a way to develop our responsibilities to information protection and guarantee. We keep up the security, uprightness, and safety of individual data that gather or are under process by us.

Authors' Responsibilities

  • Authors must certify that their manuscript is their original work.

  • Authors must certify that the manuscript has not previously been published elsewhere, or even submitted and been in reviewed in another journal.

  • Authors must participate in the peer review process and follow the comments.

  • Authors are obliged to provide retractions or corrections of mistakes.

  • All Authors mentioned in the paper must have significantly contributed to the research. Level of their contribution also must be defined in the “Authors’ Contributions” section of the article.

  • Authors must state that all data in the paper are real and authentic.

  • Authors must notify the Editors of any conflicts of interest.

  • Authors must identify all sources used in the creation of their manuscript.

  • Authors must report any errors they discover in their published paper to the Editors.

  • Authors must not use irrelevant sources that may help other researches/journals.

  • Authors cannot withdraw their articles within the review process or after submission, or they must pay the penalty defined by the publisher.

Editorial Independence & Responsibilities

Editorial Independence

All editors-in-chief, associate editors, and reviewers of ZamenPubjournals are completely independent from the publisher and free to make decisions without any interference from the owners of their journals or their publisher. We believe that the "CODE OF CONDUCT FOR JOURNAL PUBLISHERS" stated by COPE could help us to make a clear research integrity from the early steps of submission to the publishing of the most effective studies and we commit for applying all parts of this code in our work processes.

Principles of Editorial Independence in ZamenPub:

  • Editors-in-chief are members of academic universities and their payments are independent of their journal activities. They will not be paid for their journal activities and they are free to choose this extra duty. Therefore, they are completely independent of their role in the journal.

  • Because of the EIC independency from ZamenPub (as the publisher), any decision making processes of a journal are completely separate from our commercial interests.

  • On the other side, we also don't pay any salary to our editors. Therefore, any concern or complaint against our editors will be reflected to the journal owner without any limitation or consideration from our side.

  • Just to increase the quality of work, we always recommend or suggest our editors. 



Editorial Responsibilities

In case of proved a misconduct by EIC in the ZamenPub second ethical committee we will replace the editor in chief with another person.

  1. Declare Conflict of Interest: Any financial, personal, or other relationships of EIC that might constitute a conflict of interest with the role of EIC must be declared on the journal website.

  2. Peer Review Process: The EIC should ensure that all accepted articles have been assessed in line with the Journal’s stated peer review policy with at least 2 reviewers expert for some short articles like editorial or letters.

  3. Prohibit any CoI in Peer Review Process: Neither EIC nor any of the editorial board Should not make decisions regarding manuscripts about which they may have a conflict of interest. In such instances, a senior member of the Editorial Board should be assigned to assume responsibility for overseeing peer-review and making decisions regarding acceptance or rejection.

  4. Editorial Authorship: EIC must be committed to publishing as less as s/he could in his/her own journal. 

  5. Respect Human and Animal Rights in all Publications: The EIC should be satisfied that all research on live humans or live animals that is accepted for publication in the Journal is ethical and complies with the World Medical Association Declaration of Helsinki. Research should comply with the authors’ national and Institutional Review Board (IRB) requirements for ethics approval and informed consent. In countries where there are no local or national IRBs or established regulations, the EIC should use the standards set out in the Declaration of Helsinki to decide whether there are any ethical concerns about the conduct of the research that would preclude publication. Any research that violates the Declaration of Helsinki should be highlighted to the authors’ institution regardless of whether or not local IRB approval was obtained. The EIC should seek guidance from ZamenPub Medical in difficult cases.

  6. Respect Ethics in all Publications: The EIC should be satisfied that all research on human or animal tissue that is accepted for publication in the Journal complies with national legislation and local Institutional Review Board requirements on the use of such tissue for research, with particular regard to consent for use of human tissue. In the absence of any national regulations, the EIC should use their discretion when deciding whether there are any ethical concerns about the research that may preclude publication. The EIC should seek advice from ZamenPub Medical in difficult cases.

  7. Time Considerations and Decrease Authors Waiting Time: The EIC should be responsible to decrease the duration of the review process and acceptance or rejection time. Correspondence should be handled in a timely and respectful manner, and efficient and thorough peer-review carried out. Systems should be in place to ensure editorial staff absences do not result in a reduced service to authors.

  8. Ethics in Publications: The EIC should comply with the World Association of Medical Editors' (WAME) statement on geopolitical intrusion on editorial decisions. Besides EIC should practice ethics in the journal based on the Code of Conduct and Best Practice Guidelines for Journal Editors published by the Committee on Publication Ethics (COPE). The Journal is a member of the Committee on Publication Ethics (COPE) and the EIC should follow COPE guidelines and flowcharts when dealing with publication and research ethics issues such as author disputes and misconduct. The EIC may seek advice from ZamenPub Medical on how to follow COPE guidelines in difficult situations, but the final course of action should usually be decided and executed by the EIC. ZamenPub Medical has ultimate responsibility for ensuring that publication ethics are adhered to in compliance with COPE standards.

  9. Approach to Appeals: The EIC should have a written complaints procedure for the journal to cover appeals against decisions and complaints about journal processes. Complaints against the EIC will be referred to an ombudsman in the first instance but maybe referred to COPE if necessary.

 Publishing Ethics Issues

  • All editorial members, reviewers, and authors must confirm and obey rules defined by COPE.

  • The corresponding author is the main owner of the article so she/he can withdraw the article when it is incomplete (before entering the review process or when a revision is asked for).

  • Authors cannot make major changes in the article after acceptance without a serious reason.

  • All editorial members and authors must publish any kind of correction honestly and completely.

  • Any notes of plagiarism, fraudulent data or any other kinds of fraud must be reported completely and will be investigated carefully based on the rules of COPE.

Conflicts of Interest (CoI)

CoI Rules

  • Conflicts of interest comprise those which may not be fully apparent and which may influence the judgment of author, reviewers, and editors. They have been described as those which, when revealed later, would make a reasonable reader feel misled or deceived. They may be personal, commercial, political, academic or financial. 

  • Financial” interests may include employment, research funding, stock or share ownership, payment for lectures or travel, consultancies and company support for staff.

  • "Conflict of Interest" is required for all types of submissions.

  • Authors are expected to provide detailed information about any relevant financial interests or financial conflicts within the past 5 years and for the foreseeable future.

  • Authors who have no relevant financial interests are asked to provide a statement indicating that they have no financial interests related to the material in the manuscript.

 

Authors must declare in CoI:

Conflict of Interests must be included in this text box (during submission) to prevent overlooked or misplaced information on potential conflict of interests. Authors must identify any potential financial conflict of interests before the review process begins. Declared conflict of interest will not automatically result in rejection of a paper but the editors reserve the right to publish any declared conflict of interest alongside the acceptance. The following statements would generally be regarded as potential conflict of interests:

  1. Direct financial payment to an author for the research or manuscript production by the sponsor of a product or service evaluated in an article.

  2. Ownership of shares by an author in the company sponsoring a product service evaluated in an article (or in a company sponsoring a competing product).

  3. Personal consultant for companies or other organizations with a financial interests for promotion of particular health care products and services.

 

Example:

Dr A BBB reported receiving research grants and honoraria and consulting fees for speaking from X Company and Y. Dr CCC reported receiving honoraria from Z company and P.

 

CoI in Authors from Commercial organizations

  • Authors from a pharmaceutical company that sponsor any clinical trial, must declare their interest during submission in the "CoI". They should also adhere to the Good Publication Practice guidelines for pharmaceutical companies (GPP3), which are designed to ensure that publications are produced in a responsible and ethical manner.

  • The guidelines also apply to any companies or individuals that work on industry-sponsored publications, such as freelance writers, contract research organizations and communications companies.

  • ZamenPub will not publish advertorial content.